Management Assistant

Responsible for developing, evaluating, researching, advising, improving and/or obtaining variety of management support services essential to the effective and efficient accomplishment of IN9 goals and objectives. Provides administrative services and support to management and staff by performing analysis, research, statistical and secretarial duties. Prepares reports and other statistical and financial data pertaining to recreation and club operations. Compiles and types of statistical records and reports. Coordinates all administrative output from department. Explains reporting procedures and requirement to managers, supervisors and employees. Coordinates all department internal audits (payroll, property, etc.) and conducts/evaluates semi-annual facility inspections. Incumbent may also coordinate and serve as the primary assistant in the preparation and submittal of annual department wide APF and NAF budgets. Plans the development of an organizational records management program which includes the methods and processes by which record material is created, how filing systems are maintained, and the organization's requirement for retention or disposal of records. Screens incoming mail and attaches appropriate file to correspondence requiring action. Determines action due dates on correspondence/reports, routes to appropriate managers/supervisor/employee for action and ensures that responses are returned in a timely manner. Maintains accountability of all checks/payments received by mail. Sorts and delivers guard mail, message traffic and regular mail. Responsible for composing correspondence and material by drafting presentory releases and quasi-legal documents as a result of researching references and past policy. Directs and engages in the preparation of smooth correspondence, reports and instructions from rough drafts and corrected copy. Rewrites correspondence as required. Maintains files on departmental regulations, directives, etc., and posts changes as required. Provides information pertaining to operational activities to the IN9 Director. Coordinates travel plans and schedules travel for the IN9 Director and managerial staff. Coordinates Star Service training, the Center of Excellence program and other training needs of installation or program. May be responsible for coordination of special events for installation and/or serve as N9 Department Coordinator. Primary Coordinator for ETMS2, ERP, eMH and other designated tracking and reporting systems for IN9. Performs other related duties as assigned.